Electronic Submission & Registration

Login.gov

Use one account and password for secure, private access to participating government agencies. 

Cayuse S2S 

Cayuse is used for all supported proposal submissions to Grants.gov.  In most situations, Cayuse must be used instead of Grants.gov Workspace, with one exception: NSF proposals must be submitted through Research.gov.

Registration
Cayuse is accessed via Campus Information Systems (CIS) using your uNID and password.  New investigators and staff must register with OSP to gain access. Please include your name, uNID, and email address in your request. Preparing to use Cayuse

FedConnect

FedConnect is a secure communication portal used by many U.S. defense and federal agencies to manage the pre-award, award, and post-award phases of grants and contracts. The system supports secure two-way messaging, document exchange, and certain reporting functions.

Registration
Individual registration is required.

1. Go the FedConnect hompage and select "Register for Free Account"
2. Use your @utah.edu email address when registering.
3. You will be asked to provide organizational identifiers such as the UEI and DUNS, which can be found in quick reference.
4. After you submit your registration, OSP will review your request and assign the Vendor Representative role.
5. Once approved, you will receive an email confirming your account activation.
   
   

Grants.gov / Workspace

Grants.gov is the centralized portal, established by the Federal government, to provide a unified electronic source that will allow you to find funding opportunities and submit proposals. 

Registration
While the University of Utah is registered with Grants.gov; individual registration is required for Workspace.

• Preparing to use Grants.gov
  
  

GrantSolutions

Multiple federal agencies - including non-NIH HHS agencies and the Department of Homeland Security - use GrantSolutions for proposal submission and processing, award notification and management, financial and progress reports, and closeout activities.

Registration
GrantSolutions uses Login.gov for access.
Learn how to access GrantSolutions through Login.gov

National Institutes of Health (NIH) eRA Commons

If you plan to apply to apply for NIH funding, you must have an eRA Commons user account. The eRA Commons is the NIH's online system for exchanging information related to research grants administration.

Access to the system requires an active user account, and an eRA Commons account is also required for submitting applications to the NIH.

Registration
All eRA Commons account must be created by OSP. Please refer to the institutional procedure for requesting eRA Commons Access. 

xTrain Module
The xTrain module within eRA Commons is used to prepare and submit appointment forms and termination notices for institutional research training, fellowship, education, and career development awards. 

National Science Foundation (NSF) Research.Gov

Research.Gov is the National Science Foundation's (NSF) online portal for preparing and submitting research proposals.

NSF requires that all proposals - including revisions and supplements - be submitted electronically through Research.gov or Grants.gov, as specified in each funding opportunity. At this institution, OSP requires that all NSF proposals be submitted via Research.gov, rather than through Grants.gov or Cayuse. To begin preparing a proposal in Research.gov you must first be registered in the system.submissions to NSF go through Research.gov, rather than through Grants.gov or Cayuse.

Registration
Your Research.gov account must be affiliated by OSP. Please follow the institutional procedure for requesting NSF Research.gov Access.

National Aeronautics and Space Administration (NASA)

NSPIRES (NASA Solicitation and Proposal Integrated Review and Evaluation System) is NASA's platform that supports the full lifecycle of research funding - from releasing solicitations, through proposal submission and peer review, to award management and documentation of research results.  

Cayuse may also be used for some NASA opportunities, but always check the specific solicitation, as many require NSPIRES submission.

Registration

• Individuals must create their own NSPIRES accounts by registering at the NSPIRES site. NSPIRES Registration
• During registration, users must request affiliation with the University of Utah. NSPIRES requires affiliation with an organization for a proposal to be submitted.
• OSP receives and reviews affiliation requests and confirms them in the system.
• After submitting your affiliation request, contact OSP to inform them that your request is pending.

Account Management

• OSP cannot modify NSPIRES account information or reset passwords - these functions are controlled by NSPIRES and the user.
• NSPIRES Online Help is available for password, profile or system-use questions.
  
  

EBRAP - Department of Defense Congressionally Directed Medical Research Programs (CDMRP)

The Electronic Biomedical Research Application Portal (eBRAP) is used for  pre-applications, post-submission validation, award notifications, and certain aspects of financial reporting.  

Registration

• Individual users create their own eBRAP accounts and must affiliate with the University of Utah during registration.
• icon Use ONLY  the exact organization name: "Utah, University of"
• OSP must approve affiliation requests, as affiliation must be confirmed by the institution's authorized official before a proposal can be submitted. 
• Note: OSP cannot modify individual eBRAP account information or reset passwords.

Special considerations

• A PI is required to initiate a pre-application; all CDMRP programs require pre-applications. 
• An OSP Business Official (BO) must be identified in the pre-application.

Full Applications

• Full applications are submitted by OSP via Cayuse or Grants.gov Workspace, depending on sponsor requirements.
• The same Business Official listed in the pre-application must also be listed in the full application in order for the PI and institution to access and validate the submitted package in eBRAP. (CDMRP explicitly requires consistency between pre-application and full application contact information.

Roles

• A PI role/account is required to submit pre-applications.
• eBRAP includes several defined roles (PI, Business Official, AOR, etc.)
• OSP approves organizational affiliation but does not manage user account data.
  
  

PAMS - Department of Energy

The Department of Energy (DOE) uses the Portfolio Analysis and Management System (PAMS) to manage key stages of the research funding process. PAMS supports pre-application and letters of intent (LOIs), full proposal submission, proposal review, award management, reporting, closeout activities, and commercialization planning.

Registration

• Individual users create their own PAMS accounts and then affiliate the account with thier institution. PAMS registration is a two-step process:
  1) Create an individual account, and 2) Affiliate it with the institution.
• When affiliating, search for "University of Utah" or use the UEI/DUNS. (Institutional affiliation is required before a PI can initiate a pre-proposal.)
• OSP cannot manage personal account details or reset passwords, but OSP can manage institutional access, including verifying affiliations and granting access to specific awards.
  
  

American Heart Association

The AHA uses Grants@Heart, accessed through ProposalCentral, to manage the entire application process. The system supports applicants, grant officers, peer reviewers, and awardess throughout proposal submission and award management. 

Registration:

• Individual users must create their own accounts in Proposal Central/Grants@Heart. 
• Proposals - not PI accounts - are affiliated with the University during the application setup process.

Applications

• A PI account is required to initiate an applicant in ProposalCentral. (Application creation steps and PI requirements are defined in AHA's funding instructions.)
• Proposal affiliation with the University occurs during application creation, based on the PI's response to the "Where Work Will Be Done" section.
• OSP submits applications once the PI releases them for institutional submission. (AHA guidance allows that institutional officers to submit proposal.)

Roles

• Each proposal must list both a Grant Office and a Fiscal Officer; these roles can only be assigned or changed by the PI in ProposalCentral. (User-access settings and role assignment are controlled within the application.) Please contact OSP for guidance on who to assign to these roles.
• There is no assistant role or administrative proxy account type.

Access & Limitations

• OSP does not have access to PI account information and cannot manage PI profiles or credentials. (ProposalCentral support handles login and account recovery.)
• Applicants route to the designated Grant Officer for institutional review and submission.
• OSP submits the final application, but cannot edit proposal content.