Obtain Subrecipient Documentation
When the University of Utah is the prime recipient of a sponsored award, you may need to issue a subaward to another institution ("subrecipient") that will carry out a portion of the project's programmatic work.
Because subrecipients must route their proposal materials through their own institution's internal review process, additional lead time is essential. Be sure to build in extra time so you can obtain the required documents and meet the University of Utah's internal review deadlines.
Required Subrecipient Documents
If the University of Utah is the prime recipient and your proposal includes a subrecipient, you will typically need to collect:
- Letter of Intent to Establish a Subaward
- Detailed budget that meets sponsor requirements (e.g., itemized budget, NIH modular budget)
- Budget Justification aligned with the sponsor's guidelines
- Scope of Work (SOW) clearly describing the subrecipient's activities
- Compliance certifications, as applicable (IRB, IACUC, IBC/Recombinant DNA, select agents, etc.)
These materials must be included in the full proposal package you submit to OSP for internal review, along with the electronically routed Document Summary Sheet (DSS).
Determining Whether You Will Have a Subrecipient, Contractor, or Consultant
Under Uniform Guidance, the University must make a case-by-case determination about whether a third party should be classified as a subrecipient, contractor, or consultant. The classification depends on the substance of the relationship, not the form of the agreement, and must be reflected accurately in your proposal.
