Communicate Early
Preparing a competitive grant proposal requires substantial time and coordination. Because sponsors enforce strict deadlines and proposals must meet specific formatting and compliance requirements, investigators are strongly encouraged to engage with OSP as early as possible in the proposal development process. Early communication helps ensure a thorough and timely review, reduces avoidable errors, and supports a successful submission.
Researchers should notify OSP as soon as they decide to pursue a funding opportunity. This allows us to anticipate needs, flag potential issues, and advise on timelines.
Researchers may also wish to contact your Program Manager.
Recommended Lead Times
- At least two (2) weeks before the sponsor deadline:
Contact your Sponsored Projects Officer, especially for proposals involving complex compliance requirements, and departmental workload considerations are addressed smoothly. - At least 90 days in advance:
Recommended for new investigators or for anyone seeking individualized assistance through the proposal development process.
See also the OSP Procedures on:
How OSP Can Help
Your Sponsored Projects Officer can:
- Clarify sponsor-specific requirements that may affect your proposal
- Identify compliance issues early (export controls and issues requiring escalation or pre-award negotiation)
- Determine whether other University officials must be consulted
- Provide guidance related to subcontracting, cost-sharing obligations, pre-award approvals, etc.
They are a key resource for ensuring your proposal is complete, compliant, and ready for submission.
