Final Technical Reports

Most federal sponsors require a final technical report within 90 days of the award end date. The required length, format, and content vary by sponsor and by award mechanism. Reports may range from a brief summary of project outcomes to a detailed account of accomplishments, publications, data products, and research impact.

The PI is responsible for preparing and submitting all required technical reports according to the sponsor's instructions. A copy of the submitted final report should also be sent to OSP for institutional record retention.

Failure to submit required reports on time may delay the collection of project funds, jeopardize future awards to the PI and the University, and result in corrective actions. See Overdue Reporting Escalation.

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Sponsor-Specific Technical Report Requirements

Department of Defense (DOD)

• Submission requirements - including whether reports are submitted via a web portal or directly to a Program Officer - are defined in each award document.
• Some DoD agencies require SF 298 Form (Report Documentation Page) as part of the final technical report package.
• When DFARS 252.246-7000 applies, DD Form 250 (Material Inspection & Receiving Report) may be required.
• If the Office of Naval Research (ONR) administers the award, a copy of the required reports must be forwarded to ONR>

Helpful DoD Resources:

• eBRAP Technical Reports Guide (2019)
• ONR Grant Terms & Conditions
• ONR RPPR Instructions 2025

Department of Education (ED)

• Final reports are submitted through eGrants.
• The ED 524B report cover sheet requires signature from an authorized representative.
• The PI must obtain Grants & Contracts Accounting (GCA) concurrence on reported expenditures before OSP can sign the report.

Department of Energy (DOE)

• Final reports are submitted via the DOE Energy Link System (E-Link).
• Reports are uploaded directly to the system, and a confirmation with an OSTI ID is issued when the submission is complete.

Department of Health and Human Services (DHHS)

Agency for Healthcare Research & Quality (AHRQ)

• Final reports are submitted by the PI via email to grantfpr@ahrq.gov.
• Templates and instructions are available on AHRQ's Post Award Management site.

Centers for Disease Control (CDC)

• Reports are submitted to the Grants Management Officer. F
• Additional closeout instructions are available through CDC's closeout guidance.

Health Resources and Services Administration (HRSA)

• All progress and final reports are submitted via the HRSA Electronic Handbook.

National Institutes of Health (NIH)

• Final progress reports are submitted through eRA Commons.
• The PI navigates to the award Status - Requires Closeout and submits the "Final Progress Report: (or Final RPPR depending on mechanism).
• After completion, the PI routes the report to OSP for institutional approval when required.

National Aeuronautics and Space Administration (NASA)

• Final reports must be emailed within 90 days of the end of the award to:  NSSCcloseout@mail.nasa.gov and the Program Officer.
• If ONR administers the award, a copy must be forwarded.

NASA's Grant and Cooperative Agreement Manual.

National Oceanic and Atmospheric Administration (NOAA)

• The PI submits the final report via NOAA Grants Online. 

National Science Foundation (NSF)

• All NSF project reporting - including final, annual, interim reports, and the Project Outcomes Report - is completed in Research.gov.
• The Project Reporting Dashboard helps PIs track report deadlines and submission status.
  See NSF's Report Your Progress and Outcomes for more information.