eAward FAQ
- Tutorials
- Introduction to eAward
- New Award Setup Request
- FCOI Validation - New Award Setup
- Preliminary Project Setup Request
- Subaward Out Request
- Award Modification Request
- Subaward Modification Request
This section contains tabs with information on various eAward video and other tutorials. These tutorials provide detailed instructions on how to use eAward to generate requests and transactions.
The video links will open the Bridge LMS (via CIS). Videos are best viewed in Chrome, Firefox or Safari. Please disable popup blockers and clear internet cache, if you are having technical issues.
Introduction to eAward
This video provides a brief introduction to e-Award, a CIS application developed by OSP to make the coordination of grant and contract post-award work easier, faster, and more transparent.
New Award Setup Request
This 4 minute video walks you through how to initiate a new award setup request transaction in e-Award.
FCOI Validation
This powerpoint details the steps to get to the compliance section of the New Award Setup request so the PI can validate the conflict of interest.
Preliminary Project Request
This video (coming soon) walks you through how to initiate a new preliminary award setup request transaction in e-Award. See our Preliminary Transaction Flow Chart.
How to Request a New Subaward Out
This 5 min video provides instruction on how to request, through e-Award, that OSP issue a new subaward for work to be conducted by an institution or organization outside the University of Utah.
How to Request an Award Modification Setup
This short video provides instruction on how to request, through e-Award, that OSP process a fully executed or authorized award modification to an existing project.
All users see the same transaction pages
No. Only OSP can make updates to the data entry fields.

Anyone with a uNID
Route button is used to communicate between different parties working on the transaction. Just click "Route", select recipients, add message, click "send". The messages are also stored in the comment section.
NOTE- Route button does not submit or forward the transaction to OSP or anyone else. It is only an internal communication tool.
There are two rules at play which restrict the PI or dept admin from selecting and creating a transaction in eAward.
- Project end date is over a year old
- Project is inactive
The Transaction Owner can then pickup the Draft transaction on their Requested Transactions page to finish the data entry and submit to OSP.
Closed: Work could not continue or could not be finalized
Complete: All steps to "work" the transaction have been completed, including PeopleSoft if required for this transaction
Status |
Email Notification
|
Definition | ||
In Draft | No | Someone (i.e. OSP, Department, PI) has started the transaction request | ||
Pending Approval | Yes - listed approvers | Transaction request is complete and approval workflow kicks off. (eAward sends out the notifications to the approvers one at a time for the "preliminary setup request" transaction types. For "change of org ID" eAward notifies everyone at once. | ||
Pending PI Validation | Yes - PI | Waiting for PI, and listed investigators, to validate the COI | ||
Pending COI | Yes - PI and Investigators with conflict | Waiting for PI, and listed investigators, to have all COI conflicts resolved | ||
In OSP Review | Yes - OSP/SPO | These transactions require OSP approval and are sent to OSP for review and further processing | ||
In Progress or In OSP | Yes - OSP/SPO | These transactions do not require OSP approval and are sent to OSP for review and further processing | ||
Pending Subawards (Subs) |
Yes - PI and creator | The set-up of subawards/subcontracts is pending | ||
Pending | Yes - PI and creator | |||
In CA | Yes - Contracts Administrator (CA) | OSP has forwarded the transaction to the OSP CA for processing (i.e. PeopleSoft, Process subcontract, process amendment) | ||
In GCA (Grants and Contracts Accounting) | Yes - PI and creator | SPO or CA has forwarded the transaction to GCA for processing | ||
Completed | Yes - PI and creator | All steps to "work" the transaction have been completed, including PeopleSoft (if needed) | ||
Closed | Yes - PI and creator |
Work could not continue or could not be finalized
|
||
Draft - Sent | Yes - selected recipients |
Subrecipient Commitment Form email including link to complete the form was sent to subsite |
||
Draft-Received | Yes - PI, creator, SPO |
Completed Subrecipient Commitment Form was received in eAward |
||
Draft - Sent for Revision | Yes - selected recipients | Subrecipient Commitment Form was sent back to subsite for revisions | ||