eAward is an application developed by the Office of Sponsored Projects (OSP) to make coordination of grant and contract post-award work easier, faster, and more transparent for research faculty and research administrators. eAward is live and available via Campus Information Systems (CIS) under the Research Services heading.

Anyone with a University Network ID (uNID), including faculty, staff, and authorized university personnel, should have an active CIS login. The uNID/CIS login enables secure and role-specific access to the eAward system for managing award transactions and projects. 

All users have access to the same transaction pages. However, OSP benefits from a unique landing page designed for managing incoming transactions. 

For optimal performance, use either Chrome or Firefox as your browser.

Users can search using the Requested Transactions page (ideal for tracking current transaction requests) and the History page (for searching completed transactions).

OSP users can also use the Landing Page (available exclusively to OSP staff).

The PID/DSS number isn't visible on the Awards & Proposals page until OSP integrates the fully approved DSS in eProposal (including updating its status to Institution Approved in PeopleSoft). 

Once fully integrated, it can take up to 2 hours for the DSS number to generate in eAward.

While the initial submission restricts non-OSP users from making edits, OSP has a process in place for revisions.
If updates are needed, OSP will "Recall" the transaction and send it back to the transaction owner and convert it back to draft status>

Recalling allows the original submitter to make necessary updates. They can then resubmit the transaction to OSP for processing. 

If the PID/DSS is unselectable during the transaction creation, hover over the PID/DSS for details and potential solutions. This functionality aims to quickly inform users about restrictions and guide corrective actions.

No. Due to restrictions from Grants & Contracts Accounting (GCA) and the PeopleSofet system, new preliminary project numbers for continuation awards or amendments cannot be requested until the previous years preliminary project is cleared. 

No. Companion projects omitted in the initial preliminary setup cannot be added during the preliminary period once the preliminary project has been created, due to Grants and Contracts Accounting (GCA) and PeopleSoft system constraints. 

Instead, request them with the New Award Setup when the prelim is cleared or in an Award Modification Request. 

• Project end date is over a year old 
• Project is inactive

The Route button enables internal messaging among those working on a transaction within eAward.

Click "Route", choose recipients, type a message, and hit "Send". Messages are saved in the comment section.

Note: "Route" does not "Submit", "Reassign", or otherwise forward the transaction.
It's purely for internal communications. is used to communicate between different parties working on the transaction. Just click "Route", select recipients, add message, click "send". The messages are also stored in the comment section.

Thumbs-up (Approval)

Action: Approves the transaction.

Outcome: Triggers an email to the next approver.

Thumbs-down (Decline)

Action: Declines the transaction.

Outcome: Closes the request and notifies the PI and Transaction Creator via email.

Recycle Icon (Reset to Draft)

Action: Resets the transaction to draft status.

Outcome: Sends an email to the PI and Transaction Creator, indicating the need for further action or revisions.

The eAward system is designed to keep all stakeholders informed and engaged through automated email notifications.

These notifications encompass a variety of reminders, including those for Conflict of Interest (COI) validations, ensuring that all necessary actions and validations are completed timely.

Specifically, the system sends out reminder emails at a set frequency of every 3 business days.

Principal Investigators (PIs): The lead researchers or individuals primarily responsible for the execution of the project.

Investigators Listed: Any additional researchers or staff members listed on the award who play a significant role in the research and are required to comply with COI policies.

Creators: The individuals who initiated or created the New Award Setup transaction in the eAward system. They are often administrative or support staff who manage the logistical aspects of award setup.

Post Award Contacts: These are contacts designated within the New Award Setup transaction. They are typically responsible for the administrative and financial management of the award post-approval and need to be aware of any potential conflicts of interest that may impact the project.

To OSP:

New comment added

Status update to "In OSP Review"

Addition of a new attachment

Transaction deletion

From OSP:

Any status change

Addition of new comments

Approval rejection/decline

Use of the recycle function

Transaction approval

Addition of new attachments

Transaction re-assignment

Transaction deletion

The "Return to SPO" status in eAward indicates that a submission has been sent back to the Sponsored Projects Office (SPO) for further action.

This status should be used after the SPO has already reviewed the transaction but re-routed it to request additional information or corrections (for example missing documentation or clarifications on budget details).

After correcting the transaction, it can be returned to SPO. At this point, the SPO will be able to distinguish between new transaction and transactions that are in the process of churn.

The "Transaction Owner", typically a department administrator or representative, will manage/oversee transactions on behalf of a department. 

Active transactions appear on the Owner's "Requested Transactions" page, allowing Owners to oversee progress and take actions as necessary.

Any users (including the creator, the PI, and the SPO) can delete transactions.

To delete transactions go to the the Requested Transactions page. 

"Closed" indicates that work on the transaction could not proceed further or could not be finalized.

"Complete" indicates that all necessary steps to finalize the transaction have been successfully completed. 

When changing or modifying data entry fields, any alterations from the original values are denoted with a "!" symbol next to the changed field. Additionally, the modifications are highlighted in yellow for easy identification during review and approval processes. 

Currently, eAward does not offer reporting features. However, both canned and ad-hoc reporting functionality is being planned for future release. 

CA = Contracts Administrator (OSP position/role)

COI = Conflict of Interest Office

GCA = Grants & Contracts Accounting Office

OSP = Office of Sponsored Projects

PI = Principal Investigator

PO = Purchase Order

SPO = Sponsored Projects Officer (OSP position/role)