The process of managing sponsored projects is a shared responsibility between the PI, the department, OSP, and Grants & Contracts Accounting, and each has unique areas of primary responsibility.
The PI has primary responsibility for accomplishing the technical goals of the project, while also complying with the financial and administrative policies and regulations associated with the award. Although PI’s may have administrative staff to assist them with the management of project funds, the ultimate responsibility for the management of the sponsored project work and funds rests with the PI.
In order to carry out their responsibilities effectively, PI’s should meet with their department administrative and/or accounting staff to review charges in a timely manner. The fundamental responsibilities of the PI during the post-award phase include:
- Executing the project as outlined in the funded proposal, using sound management techniques
- Authorizing only those expenditures that are reasonable and necessary to accomplish the project goals and are consistent with the sponsor’s terms and conditions
- Spending no more than the amount authorized by the sponsor for the budget period
- Carrying out the project’s financial plan as presented in the funded proposal, or make changes to the plan following a prescribed set of policies and procedures
- Reporting project progress to the sponsor as outlined in the terms of the award
- Reviewing expenditures in a timely fashion to assure their appropriateness and correctness
- Complying with all University policies and procedures related to project management and personnel practices
- Complying with all applicable sponsor rules, regulations and/or terms and conditions of the award