Procedure Library
Sponsored Projects
Policies & Compliance
- Research Conduct
- Research Security
- Research Handbook
- 1. Roles & Responsibilities
- 2. Standards for Conduct of Research
- 3. Overview of Sponsored Projects Administration
- 4. Funding Sources & Opportunities
- 5. Proposal Development
- 6. Budget Development
- 7. Procedures for the Submission of Proposals
- 8. Award Acceptance
- 9. Award Management
- 10. Research Related Regulations, Policies & Procedures
- 11. Other Conduct of Research Issues
- 12. Acronyms & Definitions
- 13. Glossary
- Procedure Library
- Regulations Library
Determine Subrecipient or Vendor
Purpose
Comply with federal regulations for identifying the role or entities receiving funds from awards made to the University.
Applicability
Principal Investigators (PIs) and administrators developing a sponsored project budget or managing award funds.
Federal regulations (2 CFR 200.330) require case-by-case determination of whether an entity receiving an agreement to perform project activities has the role of contractor (another word for vendor) or subrecipient. Use these instructions for any project, whether or not it is federally funded.'
Instructions
- During the proposal phase or as prospective subrecipients are identified, PIs will
need to make an accurate determination.
- The proper classification of an entity as a subrecipient or as a contractor during the proposal process is critical to ensure proper accounting for costs and compliance requirements. Misclassification may result in delays of subaward processing, and failure to include or exclude Facilities and Administrative (F&A) costs will lead to significant errors in budget calculations.
- Before requesting a subaward, review the role and activities that the entity and its personnel will take on in the award. See the information on determining if you will have a subrecipient, contractor or consultant.
- Use reasonable judgment in classifying the entity as a subrecipient. Document the
reasons for the determination in cases when the classification might be questioned.
- If you determine the entity is a vendor, see Budget for Consultants.
- If you determine the entity is a subrecipient, see Include Subrecipient in a Proposal Budget.
- Subawards are issued by OSP. PI's and administrators should request a subaward by initiating a request in eAward via the subaward out transaction. See Bridge for detailed instructions.
Related Policies and Procedures
- Accounts Payable vendor search
- Research Handbook > Award Management > Role of PI in Subrecipient Monitoring
- Grant Life Cycle >Develop Your Proposal > Obtain Subrecipient Documentation
- Research Handbook > Budget Development > Major Budget Categories > Consultants
Be notified of page updates
Procedure Library Feedback
Do you have comments or suggestions for this procedure?