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Procedures for the Submission of Proposals

7.4 Pre-Award Audit/Additional Information

It is suggested that PI’s maintain a file of all supporting materials used in the development of a project budget. Examples of items that should be retained include copies of all price quotes for equipment, documentation of all travel costs, documentation of animal care costs, etc. Having this material on hand can provide evidence of budgetary needs and help eliminate unnecessary cuts at time of award.

PI’s are not expected or encouraged to negotiate directly with external sponsors, although they may be asked to participate in discussions with the agency concerning programmatic, non-contractual issues. If a PI is contacted directly by a sponsor regarding the terms of an award under discussion, please refer the sponsor to OSP.

7.4.1 Small Business Subcontracting Plans

These plans are developed in the Purchasing Department in cooperation with OSP, the PI and their Small Business Liaison.

A subcontracting plan is an agreement to set goals for purchases on the contract from small, small disadvantaged, woman-owned, HUD-zone, veteran, service disabled veteran businesses. This plan then becomes a part of the signed contract with the issuing federal agency. Generally this plan is required during the proposal phase or before an award can be made.

Last Updated: 4/29/24