You are here:

Procedure Library

Sponsored Projects

PI Eligibility Waiver Request


Request waiver to meet compliance with University of Utah policy.


All Principal Investigators (PIs) who plan to be the project director or PI on a proposal or award.

Waivers are required under certain circumstances as part of University rule on eligibility to assume the primary leadership role in a sponsored project. The Handbook states that "A person who does not hold a faculty appointment may be designated as a PI if they are a University employee holding the position of 'Director' or with prior approval of the Vice President for Research."


  1. Request a waiver to the University rule on PI eligibility when a proposal PD/PI:
    1. Does not meet the required appointment status and rank for faculty permitted to be the PD/PI on a sponsored proposal and award, or
    2. Is not a student or postdoctoral fellow applying for sponsored funding specifically designed for students or postdoctoral fellows.
  2. To request a waiver:
    1. Make the request in writing via email.
      1. This language is a basic framework for the request. Alter the language to reflect your particular circumstances. As you're putting together your request, consider whether it should be an across the board exception or a one-time exception and modify accordingly.

        PI exception request

    2. The complete request should come from the unit head (either the department chair, institute director, or center director) and be directed to the Vice President for Research with a copy to OSP.
    3. Include strong justification for the request.
    4. Include evidence that the school and/or department is committed to support the proposed PI by providing appropriate space, resources and administrative oversight in the event that the award is made.
    5. Attach a curriculum vitae of the proposed PI.
  3. Once a determination has been made, please check to see that OSP was copied on the VPR's reply.
  4. If approved, send OSP the investigator's uID so that he/she can be added to eProposal; without it, he/she can only be named on the application externally.

Related Policies and Procedures


Be notified of page updates

Procedure Library Feedback 

Do you have comments or suggestions for this procedure?

Last Updated: 11/29/17