Overview of Sponsored Projects Administration
3.1 The Office of Sponsored Projects (OSP)
The Office of Sponsored Projects assists faculty and other university personnel with all aspects of securing support for research and other scholarly activities from external sponsors, and all requests for externally funded sponsored projects should have, and in most cases require, the review and approval of OSP. Once a project is approved, the University and the PI have a shared responsibility to make sure that a project is performed as proposed, that funding is used in accordance with sponsor terms and conditions, and that all required reports and closing documents are provided in a timely manner.
There are two Offices of Sponsored Projects serving the University. The main campus office on Federal Way serves primarily all departments on main campus and the upper campus office serves primarily the health sciences departments. For details, please view OSP assignments.
The Office of Sponsored Projects is responsible for:
- Identifying funding opportunities and notifying the University community about these opportunities as well as sponsor policies and application guidelines
- Advising the University community regarding Federal, State and Local Government agency rules, regulations and procedures
- Reviewing and authorizing proposals for submission
- Assuring compliance with all applicable sponsor regulations and University policies and procedures
- Negotiating award terms and conditions
- Processing the notice of award (NOA) and coordinating project set-up.
- Coordinating award-closing actions and maintaining a non-fiscal post award file, as required
- Serving as the primary interface between PI’s and sponsors in all areas requiring prior approval
- Assisting with procedural management of active research projects including drafting and/or issuing subcontracts and project extensions
- Training University faculty and staff on policies, compliance issues, procedures, proposal improvement and agency specific issues
- Maintaining a database for proposals, awards, and other relevant information that provides University administration, colleges, departments and others with critical management information
- Verifying adherence to federal and institutional compliance issues