Understand PI Eligibility

A person holding appointment as either a regular or research faculty member may be designated as a principal investigator (PI) by the department head with the approval of the dean. PI's are, along with all members of the faculty, responsible for determining the intellectual and logistical direction of research and scholarship, and for the training of graduate students and postdoctoral fellows.

A PI bears a number of responsibilities related to sponsored projects, typically conducting work for which external funding has been awarded. In a legal sense, externally sponsored projects are actually contractual agreements between a sponsor and the University. In order for the University to fulfill its obligations under such agreements, it relies on the PI to fulfill their role responsibly.

The PI has administrative responsibilities such as assuring that expenditures are made for the intended purpose of the project and in accordance with sponsor requirements, university policy and procedures, and any governmental regulations. The PI must comply with the technical requirements of awards such as any and all approvals (e.g. IRB, IACUC, Recombinant DNA, etc.) and timely completion of periodic and final narrative reports on the progress of the project and overseeing others who participate on the project, including university personnel, consultants, and subcontractors. While a PI may delegate administrative responsibilities to another individual, ultimately the PI remains fully responsible for all charges, changes, and conduct of the funded project.

To encourage and accommodate multidisciplinary "team science" approaches to complex research problems, the National Institutes of Health has begun to formally allow more than one PI on a single research award. Each PI in a multiple PI award shares the responsibility and authority for leading and directing the funded project as "equals." The presence of more than one identified PI diminishes neither the responsibility nor the accountability of any individual PI. The first PI serves as the contact PI to the sponsoring agency.

Eligibility to serve as a PI is a privilege limited to those with appropriate qualifications and appointment at the University. It is University of Utah policy that only those holding appropriate appointments as on-going, full-time employees serve as PI's since there must be direct accountability to the University, in addition to the external sponsor and any governmental regulators.

The following guidelines establish the qualifications for PI status:

  1. Individual full-time University Faculty and those holding the position of "Director" are eligible to serve as a PI.
  2. Individuals appointed with titles such as Research Associate, Postdoctoral Fellow or Graduate student are not eligible to serve as a PI unless the sponsor award is specifically directed at such individuals (such as a fellowship application) and appropriate faculty supervision is assured, by a member of the faculty who is eligible to serve as a PI.

Additionally, a person must live in the immediate vicinity of the University of Utah during the entire length of the sponsored project in order to serve as a PI.

Other individuals may serve as a PI, but only on an exceptional basis. Approval may be granted by from the Office of the Vice President for Research upon the written recommendation of the appropriate Academic Departmental Chair and with the signed concurrence from the appropriate Dean. The recommendation is to be in the form of a letter/email of justification addressed to the VP of Research. If approval is granted, a funding proposal may be submitted.

Exceptions to this policy may only be made on the basis of the particular facts involved and not as a routine basis. If granted, approval will be for the specific project duration, and will allow the PI to submit a given project to multiple sponsors for funding. The PI applicant must have the necessary experience and independence to compete for his/her own sponsored program and to administer the project should it be funded, as judged by the Department Chair and Dean. Assurances must be given that necessary space or other resources or support will be provided for the length of the specific project and that, should the PI leave the University of Utah without transfer of the award to a new institution, the administrative department will either plan to terminate the project or replace the PI for completion of the University's obligations to the sponsor. A plan should be developed for administering the sponsored project and should, at a minimum, include the identification of a specific individual with appropriate qualifications who will assume the responsibilities of PI to bring the project to a close.

Grant Life Cycle step 1: Generate Your Idea Step 2: Find Funding Step 3: Develop Your Proposal Step 4: Submit Your Proposal Step 5: Manage Your Award step 6: Share Your Research

Roles and Responsibilities