Forms-D Application Changes

The NIH periodically updates grant application forms in order to remain current with the most recent form sets available through Grants.gov and approved by the Office of Management and Budget. NIH announced it will be rolling out a forms update with a Competition ID of "FORMS-D" that will be required for all applications due on or after May 25, 2016.

NIH has now started posting packages to Grants.gov using the new application packages. For PAR's and RFA's, starting now through May 25, NIH will start reissuing existing opportunities in the new FORMS-D version.

  • When you download an NIH opportunity from Grants.gov into Cayuse, you may get two packages; one in FORMS-C and one in FORMS-D. The form version is shown in both the "Competition ID" and "Competition Title" fields.
  • Choose FORMS-C for applications due on or before May 24 and FORMS-D for applications due on or after May 25.

Cayuse 424 will be updated to include support for FORMS-D in version 7.0, to be released on April 9, 2016.

NOTE: If you are already working on a proposal due on or after May 25th and a new opportunity package is released, the existing proposal must be transformed to utilize FORMS-D. Here are instructions.

Changes to PHS forms included in FORMS-D application packages are as follows:

PHS 398 Career Development Award Supplemental Form
  • New “Candidate Information and Goals for Career Development” attachment
    • Combines “Candidate’s Background”, “Career Goals and Objectives”, and “Candidate’s Plan for Career Development/Training Activities during Award Period” attachments into a single attachment
  • New “Data Safety Monitoring Plan” attachment
  • New “Authentication of Key Biological and/or Chemical Resources” attachment
  • Updated Citizenship selections
  • Reorganization of attachments
  • Field order and label changes
  • Added/updated burden statement and form expiration date
  • Updated form instructions
PHS 398 Cover Page Supplement
  • New Vertebrate Animals section added
    • New questions Are animals euthanized? Yes/No If Yes, is method consistent with AVMA guidelines? Yes/No
      • If No to AVMA guidelines, describe method/provide scientific justification
    • Ability to add Program Income information for 10 budget periods (previously 5)
    • Field order and label changes
    • Added/updated burden statement and form expiration date
    • Updated form instructions
PHS 398 Modular Budget
  • Indirect (F&A) Costs section changed to dynamically add indirect costs rather than providing static fields for four entries
  • Minor label changes
  • Added/updated burden statement and form expiration date
  • Updated form instructions
PHS 398 Research Plan
  • New “Data Safety Monitoring Plan” attachment
  • New “Authentication of Key Biological and/or Chemical Resources” attachment
  • Minor format and label changes
  • Added/updated burden statement and form expiration date
  • Updated form instructions
PHS 398 Research Training program Plan
  • Removed “Background’ and “Recruitment Plan to Enhance Diversity” attachments (information previously included in these attachments moved to existing “Program Plan” attachment)
  • New “Plan for the Instruction in Methods for Enhancing Reproducibility” attachment
  • New Data safety Monitoring Plan attachment
  • Format and label changes including categorizing attachments into sections
  • Added/updated burden statement and form expiration date
  • Updated form instructions
PHS 398 Training Budget
  • Minor label changes
  • Added/updated burden statement and form expiration date
  • Updated form instructions
PHS 398 Training Subaward Budget Attachment(s) Form
  • Streamlined instruction text
  • Added/updated burden statement and form expiration date
  • Updated form instructions
PHS Assignment Request Form
  • New, optional form
  • Used to provide structured information to NIH referral staff regarding: funding component assignment preference, study section preference, individuals who should not review your application due to conflicts, and scientific areas of expertise needed to review your application
  • Complements existing “Cover Letter Attachment” on SF424 (R&R) form
  • Added/updated burden statement and form expiration date
  • Updated form instructions
PHS Fellowship Supplemental Form
  • New “Applicant’s Background and Goals for Fellowship Training” attachment
    • Combines “Doctoral Dissertation and Other Research Experience”, “Goals for Training and Career”, and “Activities Planned Under Award” attachments into a single attachment
  • New “Letters of Support from Collaborators, Contributors, and Consultants” attachment
  • New “Description of Institutional Environment and Commitment to Training” attachment
  • New “Data Safety Monitoring Plan” attachment
  • New “Authentication of Key Biological and/or Chemical Resources” attachment
  • New Vertebrate Animals questions added
    • New questions Are animals euthanized? Yes/No If Yes, is method consistent with AVMA guidelines? Yes/No
      • If No to AVMA guidelines, describe method/provide scientific justification
    • Updated list of values for the “Field of Training for Current Proposal” field; changed from 4-digit codes to 3-digit codes
    • Updated Citizenship selections
    • Reorganization of attachments
    • Format and label changes
    • Added/updated burden statement and form expiration date
    • Updated form instructions
PHS Inclusion Enrollment Report
  • Combines Planned Enrollment Report and Cumulative Inclusion Enrollment Report forms into a single form
    • Questions used to identify type of report:
      • Delayed onset study? Yes/No
      • Enrollment Type? Planned/Cumulative (Actual)
      • Using an Existing Dataset or Resource? Yes/No
      • Enrollment Location? Domestic/Foreign
      • Clinical Trial? Yes/No
        • NIH-Defined Phase II Clinical Trial? Yes/No
      • Added/updated burden statement and form expiration date
      • Updated form instructions
For more information on the FORMS-D changes, see NOT-OD-16-004 and the related announcements and guide notices linked therein.