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Sponsored Projects

Determine Subrecipient or Vendor

Purpose

Comply with federal regulations for identifying the role or entities receiving funds from awards made to the University.

Applicability

Principal Investigators (PIs) and administrators developing a sponsored project budget or managing award funds.

Federal regulations (2 CFR 200.330) require case-by-case determination of whether an entity receiving an agreement to perform project activities has the role of contractor (another word for vendor) or subrecipient. Use these instructions for any project, whether or not it is federally funded.

Instructions

  1. Before requesting a subaward, review the role and activities that the entity and its personnel will take on in the award. See the information on determining if you will have a subrecipient, contractor or consultant.
  2. Use reasonable judgment in classifying the entity as a subrecipient. Document the reasons for the determination in cases when the classification might be questioned.
    1. If you determine the entity is a vendor, see Budget for Consultants.
    2. If you determine the entity is a subrecipient, see Include Subrecipient in a Proposal Budget.
  3. Subawards are issued by OSP. PI's and administrators should request a subaward by emailing your SPO.

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Last Updated: 11/14/16