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Final Invention/Patent Reporting

All University employees are responsible to disclose all intellectual property that could constitute inventions or copyrighted works to Technology & Venture Commercialization (TVC). Beginning July 1, 2013, this is done through the Inventor Portal. Log-in or apply for an account here

Invention disclosure is critically important for all projects, especially where any portion of the funding comes from the federal government, private foundation, or commercial sponsor. Federal law requires prompt disclosure and the University, investigators, and involved companies could lose very significant rights if disclosures are not promptly made.

Disclosures are to be filled out by inventors to inform the TVC of the nature of a new invention. This disclosure should:

  • Be filled out completely with as much detail as possible or processing can be delayed.
  • Include all the information necessary to pursue patent protection and commercialization activities.
  • List all sponsors of the research and federal agency(s) and grant number(s) if applicable.
  • Include dates of any upcoming publications or other public disclosure describing the invention.
  • Be signed by all inventors and include their contact information.

The TVC Inventor Portal was designed to be intuitive and easy to use, however, detailed instructions are available.

At the end of a project, most federal sponsors require a final invention statement. The statement requires that the University disclose either a positive or negative report, depending on whether there was a disclosure of a subject invention during the project. A subject invention is defined by the Code of Federal Regulations as "any invention of the contractor (grantee) conceived or first actually reduced to practice in the performance of work under the contract (grant)..."

All information reported on the sponsor forms is provided in collaboration with the PI, OSP and TVC. TVC will provide institutional approval of the statement, if required by the sponsor.

Final invention processes and forms by sponsor:

Department of Defense (DOD)

DOD requires submission of Form DD882. The form is completed by the PI and sent to TVC. If there are no invention disclosures to report, the PI will still need to complete a negative report and send it to TVC for submission through the iEdison system or as stated in the award.

Department of Energy (DOE)

DOE requires submission of a Patent Certification Form DOE F2050-11. The form is completed by the PI and sent to TVC. If there are no invention disclosures to report, the PI will still need to complete a negative report and send it to TVC for submission through the iEdison system or as stated in the award.

National Aeronautics and Space Administration (NASA)

NASA requires submission of the NASA New Technology Summary Report Form through NASA's Technology Reporting System. If there are invention disclosures to report, the form is prepared by the PI and sent to TVC.

National Institutes of Health (NIH)

NIH requires submission of Form HHS568 via eRA Commons. The PI logs into eRA Commons and clicks the Status tab at the top of the screen. The PI selects the "Requires Closeout" hyperlink in the Action column on the award. When the closeout status screen appears, the PI clicks the Process Final Invention Statement hyperlink. Once the PI has completed the Final Invention Statement Form HHS568 electronically, he/she contacts TVC. TVC can then provide the institutional approval of the Final Invention Statement in eRA Commons.

In some cases, the hyperlink to the closing NIH project is not available in eRA Commons. In that case, the PI should prepare an HHS568 Final Invention Statement and submit as an electronic attachment to TVC, if a positive invention statement. If there are no inventions to report, the PI must confirm and forward this confirmation to TVC.

National Science Foundation (NSF)

NSF requires that grant recipients use the iEdison system to disclose NSF subject inventions. NSF does not have a standard Final Invention Statement. If you are the PI of an NSF sponsored project and need to make a subject invention disclosure, please use the Inventor Portal to disclose the invention to TVC. TVC will review the disclosure and submit via iEdison, as necessary.

Last Updated: 3/1/17